Job Description :

Ramboll is looking for a highly motivated teammate ready to play a key role as a Document controller. Are you an experienced document controller who has good experience in control, registering, and distribution of incoming and outgoing project documentation from Oil & Gas industry? Are you open to challenges, willing to learn and grow? Then this is the right job for you.

In this role you will primarily involve in document management consistency across all projects, rigorously, maintaining control and traceability of the documentation from project initiation throughout completion.

Primary role :

• Ensure that the project is executed in accordance with Ramboll’s Document Control (DC) guidelines and Client specific requirements
• Always ensure an efficient document flow and a clear status of all documents at times
• Establish and update master document register (Status, progress, forecast)
• Update logs of sent and received documents, including manage formal comments on documents
• Combine large PDF files, submit documents, incl. packages and native files to clients
• File emails, documents, including copies of vendor document in Data Management System (ProArc and ProjectWise (filery))
• Handle documents for approval, check and review in workflows.
• A Document controller should maintain contact with client’s DCs, vendor’s DCs and project team to ensure deliveries according to schedule

Additional roles :

• Provide ProArc user assistance
• As a member of the DCC team participate in the implementation of standardised DC working routines, including the use of ProArc in relation to projects.
• Responsible for Handling the Denmark DCC inbox

Stakeholder Management and Meetings:

• As and if required, attend project Kick Off Meeting and weekly review meetings projects team and other stakeholders to brief / present about project documentation.
• To support an effective management of stakeholders between Chennai and other Ramboll Energy (REN) spearheads performing all project related documentation activity by having periodical progress review meetings.

Important Relations :

• Discipline Heads of Ramboll Energy Global Engineering Center (REN-GEC)
• Discipline focals of REN-GEC
• Identified other REN regional / spearhead project , Project support
• Identified other REN Discipline Focals
• Offshoring managers
• Other if required as specified in the project communication matrix.

Personal competences :

• Engineering skills with analytical approach
• Work as a team member with good interpersonal skills
• Structured working style with result-oriented approach
• Should be able to build and maintain good relationships with clients and colleagues
• Excellent in English skills oral and written is very important and a requirement
• Highly Energetic and focus on continual improvement

About Us :

• Ramboll has more than 1,000 experts working across five offices in India applying their passion to deliver innovative solutions in markets as diverse as Buildings, Transport, Planning & Urban Design, Water, Environment & Health and Energy.
• Founded in Denmark, Ramboll is a people company. We invite you to contribute to a sustainable future working in an open, collaborative and empowering culture.